Table of Contents
Section 1 Governance
1.1 Levels of Governance
1.2 Implementing Rules
Section 2 Conduct, Discipline, and Complaints against the Association
2.1 Membership Conduct
2.2 Code of Conduct
2.3 Discipline following Violations of the Code of Conduct
2.4 Discipline following Violations of the Constitution and Rules of Operation
2.5 Team Discipline
2.6 Penalties and Suspensions
2.7 Complaints regarding the Operation of Association
Section 3 - Registration
3.1 Registration
3.2 Residency and Eligibility
3.3 Registration of Players
3.4 Proof of Birth
3.5 Registration Dates
3.6 Registration Fees
3.7 Registration Late Fee
3.8 Registration Refunds
Section 4 - Equipment, Sweaters and Insurance
4.1 Players and Team Official’s Equipment
4.2 Sweaters
4.3 BPMHA Equipment
4.4 Loaning of Equipment
4.5 Liability
4.6 Player and Team Officials Insurance
4.7 Executive Insurance
4.8 Canteen Contents and Canteen Liability Insurance
Section 5 - Player Movement and Team Regulations
5.1 Underage Players
5.2 Movement of Players
5.3 Affiliation
5.4 General Rules for all BPMHA Teams
5.5 Representative Team Regulations
5.6 Local League Team Regulations
5.7 Women’s Team Regulations
5.8 Women’s Tryouts to a Rep Team
Section 6 - Coaches Selection
6.1 Applications
6.2 Coaches Selection Committee
6.3 Role of the Coach Convenor
6.4 Qualifications and Eligibility
6.5 Selection of Assistant Coaches, Trainers and Managers
Section 7 - Team Officials
7.1 Accountability
7.2 Player Injuries
7.3 Player Ice Time and Development
7.4 Team Meetings with Parents
7.4 Parent Complaints
7.6 Team Budgets and Financial Statements
Section 8 - Subsidization of Team Officials
8.1 Subsidy rates
Section 9 - Ice Scheduling
9.1 Ice Contract
9.2 Responsibility
9.3 Canceling Ice
Section 10 - Playing Times
10.1 Practices
10.2 Length of Home Games during the Regular Season
10.3 Length of Games during the Playoffs
Section 11 - Off Ice Officials
11.1 Timekeepers and Scorekeepers
Section 12 -On Ice Officials
12.1 Referee Scheduling and Notification
12.2 Referee Payment
12.3 Referee Complaints
Section 13 - Exhibition Games
13.1 Notifications
13.2 Payment of Referees for Exhibition Games
13.3 Exhibition Games and Tournaments outside of OMHA Jurisdiction
Section 14 – Tournaments
14.1 Approvals
14.2 Tournaments during Playoffs
14.3 Teams entering BPMHA Tournaments
Section 15 – Fundraising
15.1 Purpose
15.2 Co-ordination
15.3 Parents Responsibility
15.4 Team Fundraising
15.5 People exempt from Fundraising
15.6 Canteen Operation
Section 16 - Gate Admission for Games
16.1 Gate Admission Fees
16.2 Gate Operation
Section 17 – Sponsorship
17.1 Co-ordination
17.2 Sponsorship Agreement and Fees
17.3 Association Agreement with Sponsor
Section 18 – Budget
18.1 Budget Committee
Section 19 -Banquet, Banners, Awards and Players progressing to JR Hockey
19.1 Banquet
19.2 Banners or Plaques
19.3 Individual Awards
19.4 Players Progressing to JR Hockey
19.5 Trophy Cases
Section 20 – Privacy
Policy
Effective Date: June 13, 2022
SECTION 1 - Governance
1.1 Levels of Governance
BPMHA operates under the governance of its Constitution and the Rules of Operation in conjunction with the rules, bylaws and policies of the:
Western Ontario Athletic Association, hereafter WOAA
Ontario Minor Hockey Association, hereafter OMHA
Ontario Women’s Hockey Association, hereafter OWHA
Ontario Hockey Federation, hereafter OHF
Canadian Hockey Association, hereafter CHA
1.2 Implementing Rules Of Operation
Between Annual General Meetings (AGM) the BPMHA Executive reserves the right to implement an operating rule or regulation as deemed necessary to facilitate hockey operations. The rule or regulation must be approved by a majority vote of the current Executive before being implemented. After implementation, this rule or regulation will then be brought to the first AGM after executive approval for ratification by a majority vote of the members present at that AGM. The rule or regulation will be added to the applicable governing document (Constitution or Rules of Operation) as moved at the AGM.
SECTION 2 - Conduct, Discipline and Complaints Against the Association
2.1 Membership Conduct
(a) All members of the BPMHA are expected to conduct themselves in such a manner as to respect the rights of all individuals and property, which they come in contact with during the course of the season.
(b) The BPMHA reserves the right to reject membership in such cases where a previous record of behaviour unbecoming a member of the BPMHA has been evident.
2.2 Code of Conduct
As members of the BPMHA, all members will follow a code of conduct. Members under the jurisdiction of the OMHA will follow the code of conduct as outlined in the current revision of the OMHA Manual of Operations. Members under the jurisdiction of the OWHA will follow the code of conduct as outlined in the current revision of the OWHA Constitution, Bylaws and Regulations.
2.3 Discipline following Violations of the Code of Conduct
Failure to comply with the code of conduct may result in disciplinary action, suspension or release from membership. Upon a fair hearing such action may result in the member losing the privileges that come with membership in the BPMHA, including the opportunity to participate in BPMHA activities.
2.4 Discipline following Violations of the Constitution and Rules of Operation
Membership may be revoked at any time of an individual who has been deemed by the Executive to be in contravention of the BPMHA Constitution and Rules of Operation. Such action shall only result after a fair hearing, recommendation of the Executive Committee, and a majority vote of the Executive.
2.5 Team Discipline
(a) The coach of a team is responsible for assessing immediate disciplinary action against players on their team when it is warranted. If a suspension is involved they shall notify the coach convenor who in turn will contact the President.
(b)Any appeals of disciplinary action taken by a coach shall be submitted to the President. This also applies to complaints regarding the lack of disciplinary action.
(c) The Executive Committee shall rule on any unresolved appeals or complaints.
2.6 Penalties and Suspensions
(a) All penalties and suspensions shall be called and served in accordance with the WOAA, OMHA and or OWHA regulations.
(b) The head coach will inform the President, as soon as possible, when a player on their team has been assessed a game misconduct penalty.
(c) A player, or team official receiving a 2nd game misconduct will receive a verbal warning from the President.
(d) On the occurrence of a 3rd game misconduct, the player or team official will be automatically suspended until reinstated by the President.
2.7 Complaints regarding the Operation of the Association
(a) Complaints or questions regarding the operation of the Association must be submitted, in writing, to the President or Secretary.
(b) Written complaints and questions received shall be included in the agenda of the next meeting of the Executive.
(c) Complaints/questions should be submitted at least one week prior to the Executive Meeting to allow sufficient time for a full investigation before the meeting.
(d) Upon receipt of a complaint, the President may appoint a fact-finding Committee to investigate the complaint and present recommendations to the Executive or for immediate, serious issues, may call an Executive Committee meeting to address the issue.
(e) Discussions of complaints of a sensitive or personal nature at an Executive Meeting will not be open to the general membership and shall be kept confidential.
(f) All complaints shall receive a written reply.
SECTION 3 – Registration
3.1 Registration procedures will be organized and co-ordinated by the Registrar and the Executive.
3.2 Residency and Eligibility
(a) Players must reside within the area described by OMHA /OWHA Residency Rules.
(b) After December 1, BPMHA players skating with Junior teams will no longer be eligible to play for the remainder of the BPMHA season. Any refunds will be prorated.
(c) A BPMHA player must sign an “AAA” playing card by Oct. 01st of the current playing year. No approval to play “AAA” will be given by the BPMHA after Oct. 01st
3.3 Registration of Players
Subject to registration numbers, the Association will operate the following player groupings based on age as of December 31st
U5
U7
U9
U11
U13
U15
U18
U21
Players must be registered in their proper age group and program. Transferring after registration from one program to another will be subject to Executive approval. The request to transfer must be made in writing to the Executive outlining the specific reason(s) for the request.
Players will have the option to indicate whether they wish to play for Rep or Local League on their registration forms.
Players must be registered and fees paid in full before participating in any game, practice or try-out.
3.4 Proof of Birth
Satisfactory proof of birth will be submitted with every initial registration of players.
3.5 Registration Dates
(a) The Executive in consultation with the registrar shall set registration dates for the upcoming hockey season.
(b)The opening and closing dates of online registration will be advertised in the local paper and noted at the annual banquet. Support will be available by telephone and that will be advertised annually. No registrations will be accepted after September 15th except in the following circumstances
i) The team for which the player is registering will have less than 14 players
ii) The player has moved to the BPMHA since the start of last year
iii) The player is trying out for a rep team under rule 3.5
iv) other exceptional circumstances as approved by the BPMHA Executive. Players will only be allowed to try out for a rep team under rule 3.5 during the regular tryout sessions.
3.6 Registration Fees
(a) The registration fee for each player grouping shall be based upon the budget.
(b) Parents participating in the BPMHA fundraising program will also include a post-dated cheque in addition to the required registration fee.
(c) Families registering more than two players will receive a discount preset by the executive and registrar.
3.7 Registration Late Fee
(a) If a player, due to late registration, has missed part of the playing season, a reduced registration fee may be charged based upon the portion of the season remaining. However, a reduced fee shall only be allowed if the lateness in registration is justified (e.g., player just moved to area, had been injured or ill, or had been trying out for a Junior Hockey Club).
3.8 Registration Refunds
(a) Refunds will be granted according to the date the written application is received by BPMHA and the following table:
Up to September 30 - 90%
During the month of October - 75%
During the month of November - 50%
During the month of December - 0%
The only exception is for first time registrants that can receive a 100% refund.
(b) No late charges will be refunded.
SECTION 4 - Equipment, Sweaters and Insurance
4.1 Player and Team Officials Equipment
(a) All players must wear complete hockey protective gear, including a CSA approved helmet, facemask and throat protection for all on ice activities. Mouth guard use is mandatory for players for all on ice activities under the jurisdiction of BPMHA.
(b) All coaches and volunteers will be required to wear helmets for all on ice activities. For insurance reasons, only carded players /carded team officials and volunteers sanctioned by the BPMHA are to be on the ice surface.
(c) If an on ice helper is under the age of 14 and helping out they must wear full equipment. The helper must be an insured member of BPMHA.
(d) On ice helpers must be at least 9 years of age, at least 2 years older than the team they are helping and are required to be insured members of BPMHA, at the discretion of the executive.
4.2 Sweaters
(a) Any person issued sweaters, equipment or any other property of the BPMHA shall be responsible for their care and safe return.
(b) Each player will be given a sweater by the coach or delegate before each game. After the game, the sweater must be returned to the coach/delegate. Team sweaters will not be kept in individual player’s equipment bags. Players will not wear team sweaters during practices. Coaches will be responsible for cleaning team sweaters. All sweaters returned to BPMHA at the end of the season MUST be washed.
(c) Emblems, player names, etc. are not permitted to be put on sweaters supplied by the jersey supplier.
4.3 BPMHA Equipment
(a) BPMHA will supply the following goaltender equipment to all goalies below U15: Pads, chest /arm protector, blocker, catching glove
(b) BPMHA equipment will not be used off ice for reasons including street hockey, ball hockey, roller hockey
(c) Misuse of the equipment will result in the immediate return and no further use of equipment.
4.4 Loaning of Equipment
BPMHA will loan goaltending equipment during off-season for on ice activities only; such as hockey schools, summer hockey, junior tryouts. All equipment must be returned when the off-season event is completed. BPMHA does not supply equipment to those who do not play within our organization. A deposit may be required.
4.5 Liability
(a) The Town of South Bruce Peninsula, Township of Georgian Bluffs, Neeyashiinimiig and the Municipality of North Bruce Peninsula and the BPMHA and its agents, undertake no responsibility for player injuries or any other liabilities whatsoever.
(b) This shall be stated on all player registration forms.
4.6 Player and Team Officials Insurance
(a) The insurance program described by the OMHA Manual of Operations or the Ontario Women’s Hockey Association shall cover all players and officials of the BPMHA
(b) The BPMHA does not permit Parent /Child games using Association purchased ice.
(c) The insurance program does not cover Parent/Child or any non-sanctioned OMHA activities if someone was injured and an injury claim was put forward
4.7 Executive Insurance
The Executive shall purchase and renew yearly an Association liability insurance policy for coverage of Executive members. The Executive shall be responsible for obtaining this insurance.
SECTION 5 - Player Movement and Team Regulations
5.1 Underage Players
Any player wishing to try out for a team above his/her proper age group is eligible to try out for the Rep team only. To make this team the player must be selected as a first line player. If the higher age category is already full the executive holds the right to not allow the underage player to try out for the higher level team. If he/she fails to make that team, he/she must return to his/her proper age grouping.
5.2 Movement of Players
(a) Any player registered in the BPMHA and is also trying out for Junior teams or OMHA Regional teams or OWHA Regional Teams must have an OHF tryout form completed. The President or 1stVP must sign this form before they are allowed to tryout.
(b) Any player registered in the BPMHA requesting player movements or transfers will formally do so through the President. All releases and transfers will be completed per the OMHA and or the OWHA regulations and forms.
(c) Any Junior Team who is attempting to receive the release of any player under the jurisdiction of the BPMHA must formally do so through the President.
(d) In cases of granting releases for players to play for Junior teams, the best interests of the player shall be the prime consideration. Normally, no attempt shall be made to hold back a player from playing at his level.
(e) If after determining by discussion with the respective Junior Team representative and the player and parents that a full release would be to the benefit of all parties concerned, then the release shall be allowed, subject to the terms of the payment schedule as per the OMHA fee schedule.
(f) The President and the Secretary of the BPMHA must sign all releases and transfers. BPMHA does not grant full player release unless that player meets with the executive and explains their reason for such a release.
(g) BPMHA does not support giving releases for lateral movement. (as it relates to OWHA)
5.3 Affiliation
(a) BPMHA teams shall affiliate as per OMHA rule #23 with the following additions: (b) U5-U9 affiliations may change on an annual basis. Reference to OMHA regulations is required.
(c)In order to protect the Association’s best interests, each team is required to initially limit the number of affiliates to a maximum of one goalie, two defensemen and three forwards. After the executive reviews the affiliate lists and assigns players to teams, further players can be added if the coach so desires. This will allow every team a fair chance at getting affiliates capable of playing at their level.
(d) Where horizontal affiliation (ie within the same age group) is available, it has priority over vertical affiliation (ie from a younger age group to an older one). Where horizontal affiliation is not available an attempt to resolve a conflict will be made by the two coaches. If the coaches cannot resolve the issue, the Coach Convenor, in consultation with the President, will make a ruling and document the reasoning to the coaches.
(e) For games, teams will only be allowed to bring up affiliate players to match the number of players listed on their OMHA approved roster sheet. If a team wants to go above their rostered level of players using affiliate players, then approval of the respective executive is required. This will be decided on a case-by-case basis depending on the circumstances involved. Such circumstances may include, but are not limited to chronically poor attendance. The specific exception to this rule will be in dealing with goalies where much more flexibility will be required by all involved.
(f) An affiliate player may miss a practice with his base team, when the higher categorized team has less than the OMHA approved roster number of players available for the requested game. This should be done on a case-by-case basis and will require the approval of the Coach Convenor and the coach of his/her team.
(g) For a game or practice, affiliation of players to a higher series requires the approval from the parents of the affiliated player. Consent from a member of Team Management (Head Coach, Assistant Coach, Trainer or Manager) of the team that the player is carded to must be received by the coach requesting use of the affiliate player. The player’s Team Management has no right of refusal except under the following circumstances:
i) There is a conflict between game times. Conflict occurs when there is less than 3 hours between the end of a game of the higher categorized team and the start of a game involving the lower categorized team. The lower categorized coach may waive this time period if he so desires.
A conflict does not exist when:
the higher categorized team plays or practices after the lower categorized team plays or practices or
the lower categorized team practices after the higher categorized team plays or practices
ii) By virtue of game locations and the travel involved, there is a reasonable doubt that the affiliated player would be able to make it to a game with his base team. In cases of dispute between the two coaches, the final decision rests with the President
iii) The player is under suspension. OMHA Rule 50.3 will then apply.
(h) The Executive reserves the right to rule on any of the above guidelines. If any coach does not agree with the decisions of the Coach Convenor he/she has the right to consult with the President whose decision will be final.
i) If a team has an official OMHA roster of less than 12 players, a provision will be granted to use affiliated players on a regular basis to play a team of not more than 12 players.
5.4 General Rules for all BPMHA Teams
a) Team officials (coaches, managers, and trainers) are responsible for the actions of their team before, during and after games.
b) Parents should have their children dressed and parents should leave the dressing rooms 10 minutes prior to the start of games to allow coaches time to conduct pre-game instruction.
c) All players must be ready to go on the ice at game time. All games shall be scheduled to commence five minutes after the scheduled ice time allotment starts. If a team or teams are not ready to begin to play at this time, the lost time will be deducted from the actual playing time.
d) Players should stay in their dressing room until the ice is available.
e) No players shall be allowed on the ice without a sanctioned official present, on the ice.
f) No player is allowed to step onto the ice until the ice machine is completely off the ice and the zamboni door has been closed. Safety Precautions must be taken during all games and practices by checking that all penalty box and team bench doors are securely closed.
g) Team officials and players are responsible for the condition of their dressing rooms. Tape, paper, or garbage of any kind should not be left in the dressing room, in any arena.
5.5 Representative Team Regulations
(a) The Executive shall set the date by which the selection of players to the First Entry Rep. teams and Additional Entry Rep. teams must be completed by.
(b)The Executive will provide to the coaches before tryouts the number of players and goalies the individual teams will be allowed to carry on these teams based on the number of registrants. If in the opinion of a majority of the Executive, a minimum roster must be set for a team so as to not adversely affect the rest of the teams in the grouping, they will do so and inform the affected coach. Teams will be split evenly plus or minus 1 or 2 players at the discretion of the executive.
(c) The affected team will not be allowed to operate below this minimum roster without approval of the majority of the Executive.
(d) Before tryouts, an updated registration list consisting of players wanting to try out for Rep. teams will be given to each Rep. Coach for the division they are coaching. Any new registrants after this time will be told by the Registration Director to contact the coach to get on this list.
(e) Coaches will ensure all players who are trying out on this list are contacted and informed of the dates and times of tryouts.
(f) A minimum of 3 tryouts is required to be held before any player cuts are made. (3 tryouts are tryouts that are scheduled, not 3 tryouts the player shows up for). unless 20 or more players attend tryouts?
(g) Players must sign an OMHA registration card before participating in any tournaments. Do we still need this?
(h) No player shall be signed after February 10th.
(i) First Entry Rep teams and Additional Entry Rep teams practice and home games will alternate between the Wiarton and Lion’s Head Arena. Every effort should be made to maintain an equal schedule between the two arenas.
5.6 Local League Team Regulations
a) The Executive shall set the date by which the selection of players to the Local league teams must be completed.
b) Prior to the formation of teams, players will practice in their respective age groups for the purpose of conditioning, skill development and evaluation.
c) A Committee consisting of the Coaches in that division shall select teams from individual registrations for each division. The executive, when requested by the coaching staff may assist in this selection.
d)The Committee shall do their utmost to provide balanced teams. Following the initial selection of teams and the assignments of coaches, the Committee may move players between teams to satisfy special requests from parents. When remaining players have equal representation from both centers every effort should be made to select teams to accommodate the players ability to play on a team out of the arena closest to their residence, as indicated on their registration form. Keep in mind where these teams have to play against each other in league play; these teams will be balanced in their skill level as well.
e) When rostering a team solely from the preferred arena is not possible and a combination of players is necessary then teams practice and home games will alternate between the Wiarton and Lion’s Head Arena. Every effort should be made to maintain an equal schedule between the two arenas.
f) All teams within each division shall be re-balanced by the President if required. Any player movements will only take place after discussion with the coaches and parents affected by the moves.
g) Should dropouts reduce a Local team roster to more than three players below the average team roster, the Executive will make transfers as required.
5.7 Women’s Teams Regulations
a) Women’s teams play in the WOAA local league during the regular season and playoff tournaments
b) All Women’s teams, classified as “C” or higher. May register for OWHA Provincial Playdowns in order to qualify for Provincial Championships. If an individual team decides to enter it will be the responsibility of the Women’s Town Contact, in consultation with the coach to register with the OWHA as per the OWHA regulations. c) Where there are two or more teams in the same age group, and team classification (eg House League) and where these teams have to play against each other in league play, these teams will be balanced in their skill level.
d) Prior to the formation of teams, players will practice in their respective age groups for the purpose of conditioning, skill development and evaluation.
e) A Committee consisting of the Coaches in that division shall select teams from individual registrations for each division.
f) The Committee shall do their utmost to provide balanced teams within the same classification. Following the initial selection of teams and the assignments of coaches, the Committee may move players between teams to satisfy special requests from parents, providing the teams are of the same classification
g) All teams within each division, of the same classification, shall be re-balanced by the Executive if required. any player movements will only take place after discussion with the coaches and parents affected by the moves.
h) All Women’s teams must have a registered trainer with a minimum of HTCP Level I certification present at all OWHA sanctioned events (games, practices and dry land training).
i) Each female team must have at least one registered adult female on the bench. A female official shall be present in the female players’ change room while males are present.
j) All team officials must have current Prevention Services certification.
(k) When a female player plays Girls Hockey and wishes to play Local Minor Hockey they can do so as long as they pay full registration for both teams, with the second team at family discount, as long as they understand that the girls team is their first commitment. The local minor hockey team would be considered their affiliated team.
5.8 Women’s Tryouts to a Representative Team
If a girl wishes to try-out for a rep team she is allowed to do so. If he fails to make the rep team she must go back and play for the girls team for that age group if one exists. If one does not exist she can play for the local league team in that age group.
SECTION 6 - Coaches Selection
6.1 Applications
(a) The BPMHA will advertise that they are taking applications for head coaches for the upcoming hockey season.
(b) Applications for coaching positions will be available from the Coach Convenor or any BPMHA executive member. Can we change to online?
(c) The Executive will establish an application deadline when all applications have to be received by the Association.
6.2 Coaches Selection Committee
(a) Coaches for the upcoming season shall be selected by the Coach Convenor then recommended to the BPMHA for approval.
(b) Where there is more than one application submitted for a particular team the coach shall be appointed by majority vote of the BPMHA executive.
6.3 Role of the Coach Convenor
(a) Set a coaching selection criteria; collect applications.
(b) Make recommendations to the Executive for approval for the selection of the coaches based on the applications received
(c) Convene meetings for the coaching staff prior to the start of and during the hockey season.
6.4 Qualifications and Eligibility
(a) Coaches must be, or willing to become, certified in accordance with the OMHA Manual of Operations and or the OWHA Regulations. Applicants selected will also be required to have a recommendatory PRC completed before the Executive approves the coach’s selection.
(b) All coaches in the BPMHA holding an NCCP Coach Level Certificate must attend a Coaches Refresher Clinic at a minimum of once every three (3) years
(c) Every effort should be made to ensure a person is not the head coach of a Minor Hockey team, Novice and up, for the same child for more than two (2) consecutive years, unless no other suitable applicants are available as deemed by the BPMHA Coach Convenor.
6.5 Selection of Assistant Coaches, Trainers and Managers
(a) The Head coach of the team will select the other team officials for his or her team. (Assistant Coaches, Trainers and Manager)
(b) The number of team officials to be selected will be accordance with OMHA and or OWHA regulations
(c) The Head Coach should attempt to maximize the flexibility of his/her coaching staff by having at least two NCCP and two HTCP qualified individuals on the team’s roster sheet.
(d) Coaches will be certified in accordance with the OMHA and or the OWHA regulations.
(e) Trainers shall hold a valid HTCP certificate.
(f) All team officials will be required to have a recommendatory PRC completed 7.0
SECTION 7 - Team Officials
7.1 Accountability
(a) Team officials are accountable to the Executive for their conduct and that of their players, before, during and after games and practices. The coaches and parents will agree upon the time frame of before and after games and practices. All new team officials are required to complete a Police Record Check. It will be left to the discretion of the MHE as to whether any information received from this process will affect their position in the association. This police check will be valid for a maximum of 3 years. Any team official that does not have this completed by December 31st of the current hockey season will not be allowed in the dressing room or on the bench until it has been completed.
(b) Team officials are expected to set a good example in conduct, language, dress and sportsmanship.
(c) Team officials shall become familiar with, follow and enforce all rules, regulations and procedures of the BPMHA, WOAA, OMHA or OWHA.
(d)Team officials shall attend Association meetings as required by the Executive.
(e) After a team official has completed the initial police check and passed, the team official must complete a criminal declaration form for each consecutive year.
7.2 Player Injuries
(a) The Head coach of the team is responsible for forwarding a copy of the “Canadian Hockey injury Report” to the OMHA/OWHA as required. A copy must be forwarded to the executive for association record keeping.
(b) For serious injuries, the President should be notified as soon as possible so proper and timely notification can be made to the WOAA, OMHA or OWHA
(c) Players who have missed games and or practices due to an injury seeking medical treatment must give the coach and or the trainer on that team a Doctor’s note for approval to return to play, before being allowed on the ice for any BPMHA sanctioned activity.
7.3 Player Ice Time and Development
(a) Coaches are to make a conscientious effort to give each player a balanced amount of ice time in each game, including the play-offs. There may be instances and cases where the coach, if he decides to, may require shortening a player’s ice time. This will be explained during the coach’s and parents meeting. Penalty time shall be considered as ice time.
(b) To develop a better appreciation of the game as a whole, players should be given the opportunity to play various positions.
7.4 Team Meetings with Parents
(a) Coaches and Managers must have a parent meeting before the season begins and hold parent meetings as required during the season as needed.
(b) These meetings will be used to explain and be not limited to the following:
Introduce coaching staff and Responsibilities of coaching staff
Coaching Philosophy
Team Rules
Dress Code
Playing Time for players, shortening of players ice time
Supervision of Dressing Rooms and Shower Room Policy
Releasing Children from Coaching staff Supervision
Female Player Dressing Room Policy
Transportation of Athletes and Road Trips
Twenty-four Hour Cool Down Rule
Parent Complaint Procedure
Budget, financial obligation and financial statements
Timekeeping, scorekeeping, admission gates
Tournaments
Emergency Action Plan and responsibilities
Any other points that either group wishes to discuss. It is essential to keep the lines of communication open between parents and coaching staff
7.5 Parent Complaints
(a) Any Parent complaints regarding the coaching staff or the operation of the team will first be resolved at the team level with the parties involved.
(b) If a resolution can not be agreed upon at the team level, the Coach Convenor will be contacted to be an intermediary in assisting a resolution with the parties involved. (c) If a resolution can still not be reached the Executive will make a ruling after a hearing of the parties involved.
7.6 Team Budgets and Financial Statements
(a) Team budgets, collecting and disbursing of team finances for tournaments will be the responsibility of each team manager.
(b) The parents on the team must understand and approve an initial team budget for the amount of funds required to enter the selected tournaments. It is the team’s responsibility to collect these funds from the parents. This financial obligation is above the Association’s registration fees. (unless otherwise stated)
(c) BPMHA will lend individual teams funds to cover tournament fees. These requests should be directed through the executive for approval before asking the treasurer. These funds must be paid back before your team enters the tournament. Travel permits will not be issued to a team until payment is made in full.
(d) The team must settle any debts or bills incurred by the team. The BPMHA will not honor these debts.
(e) Any team or individual incurring debts in the name of the BPMHA without prior approval shall be subject to disciplinary action up to and including possible suspension from the Association.
SECTION 8 - Subsidization of Team Officials
8.1 Subsidy Rates
The BPMHA will subsidize the costs for current volunteer team officials as per the following:
(a) Initial Coaches and Initial Trainers courses: subsidization of 100% of the registration costs.
(b) Re-certification of Coaches and Re-certification of Trainers qualification: subsidization of 100% of the registration costs.
(c) Team officials attending Prevention Services clinics: subsidization of 100% of the registration costs.
(d) Team Officials getting a PRC (police record check) completed: subsidization of 100% of the costs.
(e) All subsidization will be forwarded after the participant has successfully passed the course and submitted a receipt to the Treasurer or Executive.
(f) Referee clinics and partial uniform reimbursements will be awarded to BPMHA referees.
SECTION 9 - Ice Scheduling
9.1 Ice Contract
(a) The BPMHA will sign an ice contract with the Town of South Bruce Peninsula and Municipality of North Bruce Peninsula yearly. The Ice Convenor will be responsible in consultation with the Executive for identifying to the Municipality the Associations ice requirements for the upcoming season. This should be done as soon as possible prior to the upcoming season. The President will sign the ice contracts.
(b) The BPMHA will start buying ice on or about September 15 and stop on or about March 31 each season.
9.2 Responsibility
(a) The organization and scheduling of ice time for the BPMHA hockey program is the responsibility of the Ice Convenor. Head coaches and/or team managers will assist the Ice Convenor when requested.
(b) The Ice Convenor shall fairly distribute game and practice ice allocations to teams in our organization and forward this schedule to each head coach. It is the coaches’ responsibility to report changes in this schedule as they occur throughout the season to the Ice Convenor.
(c) During playoffs, the Ice Convenor will do playoff ice scheduling with assistance from the coaches. They will schedule and move ice times around at their discretion to make sure that the Association’s playoff priorities are met. Ice will be given to teams that require it for playoffs based on the priorities. This will include practices. The Ice Convenor will keep track of any ice that is taken away from a team. Ice will be returned to the affected teams if and when possible.
9.3 Canceling Ice
(a) If a team cannot use its allocated ice, it is the responsibility of the team’s coach/manager to inform the Convenor as soon as possible. Convenors will attempt to utilize ice within their group if possible and inform the Ice Convenor of changes. If the coach cannot make use of ice within their group, they will inform the Ice Convenor who will offer it to other teams.
(b) If an Ice Convenor cannot be reached, alternative contacts for ice changes are the Coach Convenor, then the President
(c) Provision of notice is required so the association is not charged for unused ice, or can reassign the ice time to another player.
SECTION 10 - Playing Times
10.1 Practices
The normal duration of a practice is considered 1 hour on the arena clock from the scheduled start time (50 minutes of practice, 10 minutes for flooding of the ice), or 90 minutes (70 minutes of practice, 10 minutes for flooding) depending on age group and available ice times.
10.2 Length of Home Games during the Regular Season
(a) The Executive will determine the length of home games for each division and level according to the ice budget. This will be communicated to the coaches prior to the season starting.
(b) The length of the game also includes a flooding of the ice (10 minutes), based on age groups.
(c) If certain teams continue to play past their allowable time then a curfew may be written on all home game sheets and initialled by both the home team coach and visiting coach.
10.3 Length of Games during the Playoffs
(a) The length of games during playoffs will be in accordance with the rules and regulations laid down by the WOAA, the OMHA and or the OWHA.
(b) Playoff games will not be curfewed.
SECTION 11 - Off - Ice Officials
11.1 Timekeepers and Scorekeeper
(a) A delegate appointed by the BPMHA executive will assign Timekeepers and Scorekeepers.
(b) Timekeepers and Scorekeepers shall be paid for their services. This amount will be set annually by the Executive and paid monthly via e-transfer or cheque.
SECTION 12 - On – Ice officials
12.1 Referee Scheduling and Notification
(a) Team Officials are responsible for contacting the Game Operation Committee Lead to have referees scheduled for their home games during the regular season and the playoffs. The exception being in playoffs when neutral referees are required for games per WOAA, OMHA or OWHA regulations. The team’s manager will notify the Referee Scheduler who will in turn contact the appropriate office.
(b) After the league-scheduling meeting, the team must submit to the Referee Scheduler, as soon as possible, a hard copy of the teams’ scheduled home games for the season.
(c) Team officials are responsible for contacting the Referee Scheduler regarding any home games that are cancelled or rescheduled. If the game is to be rescheduled, the team official must let the referee scheduler know the rescheduled date and time.
(d) Officials will be subsidized up to 100% of their cost to certify or recertify or upgrade up to 100% depending on their availability to our association during the season.
12.2 Referee Payment
(a) Payment to referees will be according to the current OMHA and or OWHA referee fee guide. It is the teams’ responsibility to pay the referees using their float money.
(b) The Association will pay the mileage charges of out of town referees when required. Mileage charges will be according to the current OMHA and or OWHA referee fee guide.
12.3 Referee Complaints
Complaints regarding referees should be sent in writing to the Referee Scheduler, who will forward on to his Referee Supervisor. Ensure the President is copied on the letter so that the Executive can be made aware of any complaints.
SECTION 13 - Exhibition Games
13.1 Notifications
(a) Team Officials must notify the Town Contact regarding home exhibition games. This information must be relayed on to the teams WOAA Convenor for insurance reasons and in the case of any suspensions resulting from these games.
(b) Team Officials will be responsible for contacting the referee scheduler to schedule referees for home exhibition games. Appropriate notification is required.
13.2 Payment of Referees for Exhibition games
(a) Team Officials will be responsible for paying referees for home exhibition games from team funds.
(b)Admission Gate Fees for exhibition games are NOT to be collected.
13.3 Exhibition Games and Tournaments outside of OMHA Jurisdiction
(a) Any teams travelling outside the OMHA jurisdiction will require a travel permit for insurance purposes.
(b) Team officials will be responsible for contacting the President to obtain this permit.
(c) The treasurer will be responsible for paying for this travel permit per the current OMHA fee.
SECTION 14 - Tournaments
14.1 Approvals
Team Officials must get the VP or the President to approve tournament applications for all tournaments BPMHA teams are planning on entering. Signature of the VP or President on the tournament application form will signify this. This is to make sure teams are entering sanctioned tournaments as well as the proper classification. BPMHA will pay for one tournament entry fee per team per season up to a maximum of $400.00. All fees for tournaments are to be paid out by BPMHA with reimbursement over the $400.00 to be paid to BPMHA by the team. All fees must be paid to BPMHA before travel permits are issued.
14.2 Tournaments during playoffs
Team Officials should be careful when scheduling tournaments during playoffs. WOAA, OMHA and OWHA regulations with regards to participation in tournaments while in playoffs must be adhered to.
14.3 Teams entering BPMHA Tournaments
Teams entering BPMHA tournaments will have their entry fee waived. In lieu of this entry fee team officials and parents will be expected to contribute to the coordination and operation of the tournament. Fundraising hours will be given for this. The Tournament Director in conjunction with the Executive will decide what the team’s contribution will be before the tournament begins.
SECTION 15 - Fundraising
15.1 Purpose
(a) Fundraising is a very important aspect of this Association. It helps keep our registration rates as low as possible.
(b) Funds raised in the current hockey season are used to subsidize registration rates and operating costs for the following season.
(c) Fundraising hours are budgeted for each season so that the Association knows how many hours each person must complete
15.2 Co-ordination
(a) The Executive Committee shall coordinate and monitor all fundraising activities
(b) The Executive Committee will delegate the responsibility and accountability for some fundraising events and duties to members of the Executive and or members of the Association.
15.3 Parents Responsibility
(a) Parents will be asked to participate in team fundraising at a level arranged by the team. Fundraising agreements will be in place and provided at parent meetings held by each team.
15.4 Team fundraising
(a) No fundraising shall be done by any team or individual, which has not been approved by the Executive of the BPMHA.
(b) Team fundraising requirements will be set out annually by the Executive and finalized in a Fundraising Agreement.
SECTION 16 - Gate Admissions for Games
16.1 Gate Admission Fees
(a) Entry fees to the arena may be charged for games involving out-of-town teams and for all W.O.A.A., OMHA and OWHA games, excluding OWHA provincial playdowns.
(b) The Executive shall establish entry fees annually.
16.2 Gate Operation
a) As of 2022, Gate Fee collection is no longer permitted.
SECTION 17 - Sponsorship
17.1 Co-ordination
The Executive shall coordinate sponsorship.
17.2 Sponsorship Agreements and Fees
a) A sponsorship agreement shall be established with each sponsor.
b) Sponsor fees shall be determined by the Executive each season.
17.3 Association Agreement with Sponsor
a) In return, the BPMHA shall purchase and maintain team sweaters and recognize each sponsor by displaying the name of the sponsor on the team sweaters.
b) Team sponsors shall receive an Association picture of the team they sponsor.
c) Association sponsors should not be asked for any further sponsorship from Association Members, Team Officials or the members or parents of the team they sponsor unless previously approved by the Executive.
SECTION 18 - Budget
18.1 Budget Committee
(a) After registration a Budget Committee consisting of the treasurer and the current Executive will meet to finalize the budget based on the current registration numbers. The budget committee will also determine the number of teams the Association will operate, number of players per team and the number of hours of ice it will have to purchase per week based on these registration numbers.
(b) Any changes to the initial budget will be adjusted and approved to meet the needs of the upcoming hockey season.
SECTION 19 - Banquet, Banners, Awards and Players progressing to JR. Hockey
19.1 Banquet
An Association awards banquet will be held annually in alternate locations. Accommodations that will be suitable to seat the whole association must be considered and it will be co-ordinated by 2 Directors at Large and the President.
19.2 Banners or Plaques
(a) The Executive shall recognize the following team achievements by purchasing banners or plaques for display in the arena:
i) WOAA Championship (Local or Rep, and womens)
ii) OMHA Championship
iii) OWHA Provincial Championships
(b) The banners or plaque shall be standardized.
(c) The executive shall purchase 2 banners or plaques for Rep teams and display them in both arenas. 1 Local League banner or plaques will be purchased and displayed in that teams home arena. (if the local league team is split between both arenas than special consideration will be made to purchase a second banner as well)
d) Hanging of all banners or plaques shall be the responsibility of the Equipment Manager.
19.3 Individual Awards
a) Each year the following individual awards may be presented for each team if requested.
Most Valuable Player (MVP)
Most Dedicated Player (MDP)
Most Improved Player (MIP)
(b) Team Officials will be requested to submit names for these trophies to the Banquet organizer by a date communicated to them.
(c) Each year the following individual awards will be presented
Most Valuable Player (MVP)
Most Sportsman like Player
Most Improved Player (MIP)
Best Defense Person
(d) Each year the following Association awards will be presented.
1) OPP Goaltender
2) Allan Bray Memorial
3) Royal Canadian Legion Branch 202 most improved Novice.
4) Floyd Spears Memorial (to the person contributing the most to minor hockey)
5) The “Ted Von Dungern Memorial Award” – Presented to a volunteer in the Minor Hockey System past or present who has donated their time through the years to the development and success of our organization
6) Cot Noble Award – For the team with the best win/loss average for the total amount of games played during their regular season
7) The “Barry Hardman Trophy” – To a player who has contributed and volunteered his time to B.P.M.H.A. over and above his own minreor hockey team
8) Krueger Award - For the most improved defenseman at the pee-wee level.
9) 3M Coach Award
10) 3M Trainer Award
11) Alf Schultz Life Time Achievement Award
12) Community Recognition Award – To a business, service club or other community organization to recognized continued support of Wiarton Minor Hockey
13) Austin Holley Memorial Award (Most Dedicated Novice Rep player)
19.4 Players Progressing to JR Hockey
a) Any BPMHA player that progresses to the junior B (or higher) level will be presented with an Association sweater.
b) It will be the responsibility of the President to co-ordinate the purchasing and the presentation of these sweaters.
19.5 Trophy Cases
The inventory of all trophy cases, in both arenas, will be controlled by the Executive under the direction of the President. -International Silverstick winning teams will have their picture permanently displayed in the showcase, as well as their regional and international trophies.
SECTION 20 - Privacy Policy
20.1 The Bruce Peninsula Minor Hockey Association (BPMHA) agrees to adhere to the Privacy Policy as adopted by the Western Ontario Athletic Association (WOAA). The WOAA Privacy Policy can be found at www.woaa.on.ca. The following items will be specific to the BPMHA:
(a) The entire BPMHA Board of Directors is responsible for Privacy compliance with this policy.
(b) The BPMHA recognizes that sports by their nature may result in injuries. Medical records, medical history and medical forms of the individual may be of assistance in an emergency situation and as such may be requested. While participants are under no obligation whatsoever to supply this information and may refuse to do so without penalty, the BPMHA will consider receipt of this information as consent for its subsequent use in an emergency medical situation.
(c) All members of the BPMHA have the ability to consent to the use of their personal information on a yearly basis. There will be a place on the hockey registration form for members to provide consent.
(d) If at any time you wish to withdraw your consent to the use of your information for any purposes, you may do so by contacting the BPMHA Privacy Officer, subject to legal or contractual restrictions and by providing reasonable written notice.
(e) Registration data will be retained for a minimum seven-year period as of June 2006. After this time frame records will be destroyed in a secure manner.
(f) All information collected by the BPMHA (as per 2.2 of the WOAA Privacy Policy) will be considered highly sensitive. As such, a high level of security will be practiced at all times.
(g) The location and type of security system implemented will be at the discretion of the BPMHA executive.
(h) These measures will be reviewed annually by the BPMHA Executive and its Privacy Officer to ensure the best methods possible are being utilized to maximize effectiveness.
(i) The BPMHA shall investigate all complaints received. If the complaint is deemed justified, the BPMHA shall take the appropriate steps to ensure that compliance is achieved and will make any necessary changes to its policies to allow for compliance in the future.
EFFECTIVE DATE
This Rules of Operation shall come into force following a vote upon its enactment after approval by the Members of the Associations as hereinbefore set out. The foregoing Rules of Operation is hereby enacted, ratified, sanctioned, confirmed and approved with variation by the affirmative vote of the Members of the BPMHA Association at General Meeting of the Members of the Associations duly called and held at the Arena in the Village of Lion’s Head, Ontario, and at which a quorum was present on the June 13, 2022.